Commercial cleaning proposal template
Print this page or save it as a PDF, and fill it in for each building you bid. It's an outline of a proposal, not a contract. Send your service agreement separately; our contract checklist covers what goes in it. The sections follow our guide on what to include in a commercial cleaning proposal.
A proposal outline only, not a contract or legal advice. The full terms belong in your service agreement.
1. Your business
Business name: Contact person:
Phone: Email:
2. Client and site
Client: Contact and title:
Site address:
Proposal date: Price valid until:
3. What we heard
What isn't working now, and what matters most to the client:
4. Scope of work, area by area
| Area | What's done | How often |
|---|---|---|
| Entrance and lobby | ||
| Offices and workspaces | ||
| Conference rooms | ||
| Restrooms | ||
| Break room or kitchen | ||
| Halls, stairs and common areas | ||
| Floors | ||
| Trash and recycling | ||
5. Schedule
Cleaning days: Time window:
Holidays:
6. Not included in the regular price
- Interior windows
- Exterior windows
- Carpet extraction
- Hard-floor stripping and refinishing
- High dusting
- Fridge clean-outs
- Cleanup after events
- Other:
7. Optional extras
| Extra | Price | Per visit / per job |
|---|---|---|
8. Supplies and equipment
- We provide chemicals and equipment
- We provide paper, soap and liners: included in the price
- We provide paper, soap and liners: billed separately
- Client provides:
9. Pricing options
| Option | Schedule | What's included | Monthly price |
|---|---|---|---|
| A | $ | ||
| B | $ | ||
| C | $ |
One-time first clean, if needed: $
10. Start date
Proposed start date:
Before we start (keys, alarm, supplies, first-week walk with the contact):
11. How we check quality
How we check the work:
How to report a problem:
12. About us
Years in commercial cleaning, insurance carried, bonding, references:
13. Terms summary
When we invoice and payment terms:
Agreement length:
Full terms are in our service agreement, which we'll send when you choose an option.
14. Next step
Option chosen:
Client name and title: Date:
Signature:
Prepared by: Date:
From jobtill.com/blog. An outline only; use the contract checklist for your service agreement. This template doesn't suggest prices.